Assistant Director of Advising & Policy (STDT ADVISOR SUPV 2) in Davis, CA for University of California Davis (2024)

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Internal Number: 5512115

Assistant Director of Advising & Policy (STDT ADVISOR SUPV 2)

Job Summary

Engineering Undergraduate Office (EUO) has overall responsibility for the design, development, and implementation of administrative procedures for the degree-granting programs in the College of Engineering (COE) as specified by the faculty, as well as outreach, recruitment, diversity, retention, and other student-support activities. This includes the design and delivery of academic advising and educational enhancement programs for students, serving as a primary information resource for students, faculty, staff, and the general public.

The unit creates and supports programs designed to increase persistence and retention among first-generation and women undergraduates and those from traditionally under-represented backgrounds (LEADR and AvenueE programs) and community-college transfer students. EUO has primary responsibility for creating strategy and managing implementation of all UG outreach and recruitment activities, as well as student-oriented events. The unit's scope of responsibility is college-wide, extending to the departments administered by the college.

Under direction of the Director of Advising and Policy (DAP), the Assistant Director of Advising and Policy oversees academic advising in the Engineering Undergraduate Office (EUO) and coordinates advising services for the College of Engineering (COE) in collaboration with the department-based (program) academic advisors.

The Assistant Director of Advising and Policy assists the DAP with researching, recommending, implementing, and assessing advising best practices for the college. Coordinate retention activities with the Director of Undergraduate Retention Programs. In the absence of the DAP, the Assistant Director assumes responsibility and authority for the effective delivery of EUO services, as delegated by the DAP or by the Associate Dean for Undergraduate Studies.

Apply By Date

August 29, 2024 - Applicants will be screened on a weekly basis. The position can be filled prior to the removal date.

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Possessing a valid California driver's license; providing own transportation for frequent work-related travel.
• Master's degree in STEM field, academic advising, counseling, higher education leadership, student services, or related field; or an equivalent combination of education and experience, including a Bachelor's degree from an accredited college or university.
• A minimum of 3 years of experience as an academic advisor in an accredited higher-education setting, including experience with general curricular elements and structures (e.g., courses, units, prerequisites, majors and minors).
• Excellent supervisory skills as evidenced through experience with training, direct supervision and evaluation of staff.
• Management, leadership, and negotiation skills to motivate effective team interaction and collaboration and to model good professional behavior and communication skills among individuals from diverse backgrounds.
• Knowledge of the academic environment and pressures encountered by students at a major research university, including students from under-represented groups and from economically disadvantaged backgrounds, and international students.
• Skill to identify and implement solutions for advising needs to the maximum extent possible within given staffing, space, and budgetary limitations.
• Interpersonal skills to interact and communicate effectively and professionally with administration, staff, visitors, and volunteers, using diplomacy, and good judgment during all interactions in the performance of wide variety of programs and support functions in a diverse and inclusive environment.

Preferred Qualifications

• A minimum of 5 years of experience as an academic advisor in an accredited higher-education setting, including experience with general curricular elements and structures (e.g., courses, units, prerequisites, majors and minors).
• Experience using decision-making skills to extract from complex situations those elements of greatest relevance and present that information succinctly and recognizing problems requiring specialized professional attention to make well-chosen referrals.
• Demonstrated experience using analytical and problem-solving skills to identify and document patterns of student academic needs and to develop strategies and programs to successfully meet those needs.
• Experience using counseling and guidance techniques to provide comprehensive advising or counseling services, and to provide guidance to students and parents in distress.

Key Responsibilities

• 45% - LEADERSHIP, MANAGEMENT AND SUPERVISION
• 25% - ADVISING
• 15% - COLLEGE/CAMPUS COMMITTEE PARTICIPATION AND SUPPORT
• 15% - COLLEGE OUTREACH AND RETENTION

Department Overview

EUO has overall responsibility for the design, development, and implementation of administrative procedures for the degree-granting programs in COE as specified by the faculty, as well as outreach, recruitment, diversity, retention, and other student-support activities. This includes the design and delivery of academic advising and educational enhancement programs for students; serving as a primary information resource for students, faculty, staff, and the general public:

interpreting, analyzing, and implementing a wide variety of Academic Senate regulations and administrative policies in evaluating student petitions, assessing individual academic performance, and progress toward satisfaction of degree requirements;

making decisions on academic disqualification from the University and readmission; analyzing and authorizing baccalaureate degree certification; assisting the UG programs with assessment efforts for ABET accreditation and coordinating those efforts;

and consulting for and coordinating the operation of the faculty governance system of COE. EUO monitors the progress and advises a specific group of students from matriculation through graduation.

The unit creates and supports programs designed to increase persistence and retention among first-generation and women undergraduates and those from traditionally under-represented backgrounds (LEADR and AvenueE programs) and community-college transfer students. EUO has primary responsibility for creating strategy and managing implementation of all UG outreach and recruitment activities, as well as student-oriented events. The unit's scope of responsibility is college-wide, extending to the departments administered by the college.

Position Information

• Salary or Pay Range: $65,100/yr. - $116,700/yr.
• Salary Frequency: Monthly
• Salary Grade: 21 CT
• UC Job Title: STDT ADVISOR SUPV 2
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: Monday-Friday, 8am-5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-Site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting https://apptrkr.com/get_redirect.php?id=5512115&targetURL=

Qualifications

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Possessing a valid California driver's license; providing own transportation for frequent work-related travel.
• Master's degree in STEM field, academic advising, counseling, higher education leadership, student services, or related field; or an equivalent combination of education and experience, including a Bachelor's degree from an accredited college or university.
• A minimum of 3 years of experience as an academic advisor in an accredited higher-education setting, including experience with general curricular elements and structures (e.g., courses, units, prerequisites, majors and minors).
• Excellent supervisory skills as evidenced through experience with training, direct supervision and evaluation of staff.
• Management, leadership, and negotiation skills to motivate effective team interaction and collaboration and to model good professional behavior and communication skills among individuals from diverse backgrounds.
• Knowledge of the academic environment and pressures encountered by students at a major research university, including students from under-represented groups and from economically disadvantaged backgrounds, and international students.
• Skill to identify and implement solutions for advising needs to the maximum extent possible within given staffing, space, and budgetary limitations.
• Interpersonal skills to interact and communicate effectively and professionally with administration, staff, visitors, and volunteers, using diplomacy, and good judgment during all interactions in the performance of wide variety of programs and support functions in a diverse and inclusive environment.

Preferred Qualifications

• A minimum of 5 years of experience as an academic advisor in an accredited higher-education setting, including experience with general curricular elements and structures (e.g., courses, units, prerequisites, majors and minors).
• Experience using decision-making skills to extract from complex situations those elements of greatest relevance and present that information succinctly and recognizing problems requiring specialized professional attention to make well-chosen referrals.
• Demonstrated experience using analytical and problem-solving skills to identify and document patterns of student academic needs and to develop strategies and programs to successfully meet those needs.
• Experience using counseling and guidance techniques to provide comprehensive advising or counseling services, and to provide guidance to students and parents in distress.

Key Responsibilities

• 45% - LEADERSHIP, MANAGEMENT AND SUPERVISION
• 25% - ADVISING
• 15% - COLLEGE/CAMPUS COMMITTEE PARTICIPATION AND SUPPORT
• 15% - COLLEGE OUTREACH AND RETENTION

Department Overview

EUO has overall responsibility for the design, development, and implementation of administrative procedures for the degree-granting programs in COE as specified by the faculty, as well as outreach, recruitment, diversity, retention, and other student-support activities. This includes the design and delivery of academic advising and educational enhancement programs for students; serving as a primary information resource for students, faculty, staff, and the general public:

interpreting, analyzing, and implementing a wide variety of Academic Senate regulations and administrative policies in evaluating student petitions, assessing individual academic performance, and progress toward satisfaction of degree requirements;

making decisions on academic disqualification from the University and readmission; analyzing and authorizing baccalaureate degree certification; assisting the UG programs with assessment efforts for ABET accreditation and coordinating those efforts;

and consulting for and coordinating the operation of the faculty governance system of COE. EUO monitors the progress and advises a specific group of students from matriculation through graduation.

The unit creates and supports programs designed to increase persistence and retention among first-generation and women undergraduates and those from traditionally under-represented backgrounds (LEADR and AvenueE programs) and community-college transfer students. EUO has primary responsibility for creating strategy and managing implementation of all UG outreach and recruitment activities, as well as student-oriented events. The unit's scope of responsibility is college-wide, extending to the departments administered by the college.

Position Information

• Salary or Pay Range: $65,100/yr. - $116,700/yr.
• Salary Frequency: Monthly
• Salary Grade: 21 CT
• UC Job Title: STDT ADVISOR SUPV 2
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: Monday-Friday, 8am-5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-Site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursem*nt Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Lifting Requirements - Up to 25 Pounds (Light) - occasionally; Maneuvering/lifting materials weighing up to 25 lbs.
• Equipment Used to Perform the Duties - Computer and Peripheral Equipment - frequently; Sitting at a desk with a computer for several hours at a time.
• Additional Physical Demands - Stopping to reach and retrieve physical files from file shelves at floor level or above.

Work Environment

• Occasionally working outside the standard Monday-Friday, 8am-5pm schedule, including evenings and weekends, and varied lunch hours to meet operational needs.
• Required to work at the College of Engineering commencement, as may be needed, and at the campus orientation event.
• Working in an area with constant interruption and noise from office machines, telephones, and conversations.
• Traveling to locations off-campus and occasionally staying overnight.
• Limited vacation during orientation, commencement, and other major student events.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

This is a critical position, as defined by UC policy and local procedures, and as such employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit:

https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere

To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=70357&PostingSeq=1&SiteId=7〈uageCd=ENG&FOCUS=Applicant

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

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